Terms & Conditions
Effective Date: 28 October 2022
Introduction
Welcome to our terms. Our terms are designed to provide our website visitors, registered users, subscribers and delegates with a guideline as to how all aspects of our services are accessed and how you can and should interact with our services.
This ranges from website terms of use, to how to become a registered user, subscriber and delegate and what your subscription and delegate booking includes, to providing details as to how we use your personal information.
Our terms have been designed with our visitors, subscribers and delegates in mind. To navigate, just click on the area of our terms that interest you and you will be taken directly there.
Summary
- Terms of Use
- Delegate Bookings
- Subscription Terms
- Cancellation Terms
- Community Guidelines
- Bespoke/Inhouse Services
1.Terms of Use
Welcome to the terms of use for this website. These terms are important. They contain all the information you need to know about using our services, so please take a little time to read them and if you have any questions, please do not hesitate to contact enquiry@governmentevents.co.uk and we will do our best to answer your questions.
Introduction
Our services are provided by and maintained by us for your personal use. The services offered by us include features, content, applications, competitions, prize draws and/or other promotions. By using these services either as a visitor, registered user or as a subscriber, you may need to download software and/or content and/or agree to additional terms. If you choose to participate in any of our services, you will be bound by any applicable and additional terms as well as these website terms of use.
Your agreement with us includes these website terms of use and in addition our:
- Privacy Policy & Cookie Policy, which sets out the terms on which we process any personal data we collect from you, or that you provide to us and information about how your use of our services is monitored so that we are able to improve your user experience.Please read our Privacy Policy & Cookie Policy so that you understand our privacy practices. You warrant that all data provided by you is accurate;
- Subscription Terms, which sets out the terms that will apply to your subscription with us;
- Cancellation Terms, which sets out how to cancel your subscription; and
- Community Guidelines, which sets out our approach to community interaction and how we moderate your content, such as comments made in relation to our articles.
Our services
Accessing our services
You are required to register or subscribe with us to access some or all of our content on this website and by doing so you agree that you will keep your user name and/or password confidential and will not share this information with any third party.
You also agree that you will not register multiple email addresses. We may terminate or restrict your use of our service if you violate these website terms of use or are engaged in illegal or fraudulent use of the service.
Modifications
We may, at our discretion change, remove, suspend or discontinue any aspect of our services at any time including the availability of any content (e.g. a community forum may be withdrawn).
Our content
Our content, trademarks, copyright, patents, logos, domain names and other related intellectual property rights or other features of our brand belong to us or to our licensors. Your use of our services does not grant you any rights in and/or our licensor’s intellectual property whether for commercial or non-commercial use.
We grant our users a licence to access and use our services and intellectual property rights (subject to your ability to access our services as set out above) and to the following usage restrictions:
- you may use our services for personal, private and non-commercial purposes; and
- you must not commercially exploit or sell any content appearing on our services (this does not apply to any user content posted by you and in which you retain ownership rights, see paragraph on user generated content below).
You acknowledge that in using our services we and our third-party affiliates may provide advertising and other information to you.
Third Party Content
Third party content included as part of our services, is licensed to you either under these website terms of use or through such third-party terms and conditions that will be made known to you as and when they become relevant.
User Generated Content
Users of our services may be given an opportunity to interact with us and submit, post and/or upload content (including comments and pictures). In posting your content, you confirm to us that you are the owner or have consent from the owner to post the content and that the content complies with our Community Guidelines and does not defame any person, company or business or violate the privacy rights, copyright and other intellectual property rights, contract rights or any other rights of any person.
By submitting content, you grant us a non-exclusive, transferable, sub-licensable, perpetual, royalty free worldwide licence to use any of the content that you post on or in connection with our services and you also irrevocably waive the benefit of any moral rights you may have in any such material. We do not claim any ownership rights in your content and you continue to retain all ownership rights in your content. If you believe that your rights have been infringed in relation to your content, please contact enquiry@governmentevents.co.uk
By submitting content, you also warrant that you have read and agree to be bound by our Community Guidelines which are incorporated in these website terms of use and govern all interactions with us.
We do not endorse any user generated content nor do we guarantee the accuracy or authority of any user generated content. We reserve the right to remove your content and to remove, suspend or discontinue your opportunity to submit, post and/or upload content, at any time and for any reason at our sole discretion and without further recourse to you.
Disclaimer
We will always aim to provide you with the best service we can, but our service is provided “as is” and we do not and cannot promise that all the information provided in our services will always be 100% accurate. The information provided by our services is for information purposes only and does not constitute advice. All our services are provided without any warranties or guarantees.
Some of the information provided by our services is supplied to us by our third-party partners. We have no control over third party content and we are unable to guarantee the accuracy of such third party content. You agree that you access any content at your own risk. Before relying on any information, whether it is from us or from our third-party partners, we advise you to verify the accuracy of such information.
Whilst we will do our best to ensure that our service is fully operational at all times, we are not responsible for and shall not be liable to you for any problems or temporary interruptions in using our services arising from factors outside of our control (e.g. technical problems from traffic congestion on the internet) or for any problems arising from participating in or from downloading third party content.
To the extent permissible by law, we are not responsible for any loss or damage resulting from use of our services or from any content posted on or through our services.
Limitation of our liability to you
You agree, that to the extent permissible by law, your sole and only remedy for any problems, issues or concerns with our service is to stop using our services, whether as a visitor, registered user or subscriber using one or more of our services.
Changes to our terms
We may amend these website terms of use at any time to ensure that we remain compliant with relevant laws and regulations and to ensure that we are constantly improving your experience in using our services, so please ensure that you check our website terms of use frequently. By continuing to use our services after any changes are made, you accept those changes and will be bound by them.
The law that governs our services
These website terms of use and any dispute or claim arising out of or in connection with them (including non-contractual disputes or claims) are governed by and construed in accordance with the laws of England and Wales and will be subject to the exclusive jurisdiction of the English courts. However, if your use of the website gave rise to a potential legal action when you were a resident of: (i) Ireland, these website terms of use are subject to Irish law and to the exclusive jurisdiction of the Irish courts; or (ii) Scotland, these website terms of use are subject to Scottish law and to the exclusive jurisdiction of the Scottish courts.
Other information
In these website terms of use the following words and expressions will have the following meanings:
- Our content means any text, files, images, photos, graphics, video, sounds, musical works, or any other materials that we publish or post on or through our services.
- Third party content any text, files, images, photos, graphics, video, sounds, or any other materials published or posted on or through our services by, or on behalf of, our third party partners.
- Us, our, we means Government Events, GovPD, GE Insights or the Professional Development Group whose registered office is at Wilmslow House, Grove Way, Wilmslow, Cheshire, SK9 5AG
- Your content means any text, files, images, graphics, photos, video, sounds, or any other materials that a user posts on or through our services.
2.Delegate Bookings
Bookings must be made online, by telephone or by submission of a booking form by scanned email attachment or by post.
Where a booking is made by an organisation for one or more employees then our contract is with the relevant organisation who shall procure that all employees comply with these terms and conditions.
Each booking is subject to availability and is only binding when we have confirmed to you in writing that your booking has been accepted.
We may withdraw delegates from an event (and shall in those circumstances not be liable to make any refund) if fees due in respect of an event are not paid in full or if you or the relevant delegates do anything unlawful, malicious, discriminatory or which is a nuisance or offensive to us or any other person and/or which may damage out reputation.
Payment Terms
Payment must be made within 30 days of the date of invoice or, if earlier, at least 7 days before the event starts. If you book for any event within 30 days of the date of the event, then payment is due immediately. Invoices will be issued when the order is processed.
All prices quoted are exclusive of VAT. Special offers may not be used in conjunction with other discounts.
Payment by credit or debit card or BACS transfer may be made on receipt of invoice.
If you pay by cheque please ensure that you mark on the back of the cheque the invoice number, date of the event and the name of the delegate.
Full Payment will still be due if you do not attend an event and are outside of your 14 day cancellation period
Venue and Registration
We will send details regarding venue and registration not less than 14 days before the date of the event, however, if you have not received these we cannot be held responsible and we recommend that you contact us if you have not received details at least 7 days before the event. Our contact details are Enquiries@GovernmentEvents.co.uk or telephone: 0330 0584 285.
Event Cancellations
The Client shall have the right to cancel the Order within 14 days of booking.
Bookings cancelled after the 14 day cancellation period will be chargeable at the full fee paid or due from the booking. All cancellations must be put in writing to accounts@governmentevents.co.uk.
We cannot offer refunds where events are cancelled as a result of events outside of our control.
We reserve the right to cancel an event if delegate numbers fall below a sustainable/viable level.
If an event is cancelled or moved, other than in respect of any refund to which you may be entitled under these terms and conditions, we shall not be liable to you for any losses or liabilities suffered or incurred by you as a result.
We have the right to move any event to a new date and the full amount is still due – you may send another colleague free of charge or we will credit your account to attend any event in the future (within 12 months)
Cancellations won’t be accepted over the phone and must be done in writing to accounts@governmentevents.co.uk
Programme amendments
We reserve the right to make changes to the programme or venue due to unforeseen circumstances.
We reserve the right to move any event into a hybrid or online format subject to government guidelines and restrictions.
General
All intellectual property used or created by or for us in design and delivery of any event including, without limitation, any course materials and methods of presentation belong to us and you agree (save for the relevant delegate’s personal study purposes) not to copy or reproduce the whole or any part of it nor to transfer all or any part of it to another person or entity.
By booking for one of our events you agree to be bound by these terms and conditions (and the terms of our privacy policy) which constitute the entire agreement between us in substitution for and to the exclusion of any other terms.
Views and expressions of any person delivering one of our events are personal and we shall not be liable for any losses or liabilities arising as a result.
By booking or registering for any of our events, you agree to receive communications from Government Events and other subsidiaries of the Professional Development Group and understand I may opt out of these communications at any time.
By booking or registering for any of our events, you agree to the sharing of your personal data to the speakers, sponsors, and exhibitors of the respective events and understand you may opt out of these communications at any time. Please let us know in writing before the event takes place, if you would like your details removed.
By booking for one of our events you agree to be filmed or recorded at such events but if your name is displayed on a name badge or other materials we will use all reasonable measures to remove it.
This booking is governed by English law and any disputes relating to it will be referred to the exclusive jurisdiction of the English courts.
Any notices given by you to us in relation to your booking will be given in writing to us at our address as shown on our website and may be given by email or by post.
Any notices given by us to you in relation to your booking will be given in writing to you at any address you have given to us and may be given by email or by post.
No variation shall be made to these terms and conditions without our prior written consent.
Cancellations won’t be accepted over the phone and must be done in writing to accounts@governmentevents.co.uk
3. Subscription Terms
Welcome to our subscriber terms. Please read these terms carefully because they will set out the terms for your subscription with us. Unless otherwise stated, any reference to a subscriber or a subscription shall include reference to all our subscribers.
A subscriber is a user who has paid a fee for full access to GE Insights and its associated content (articles/videos etc.) for a specified period (6 or 12-months) or has been given complimentary access either as a contributor or guest.
In addition to these terms, you will also be subject to the individual terms which govern the specific offer which you choose. Such offer terms will be made available to you when choosing your subscription/offer.
If you access one of our packages under a corporate subscription (team packages for public sector, voluntary sector, private sector or academia), these standard subscription terms will apply to your subscription as far as they are relevant. The duration of your subscription is determined by the corporate subscription holder.
By purchasing this subscription and paying online via Visa Credit, Visa Debit, Mastercard or Amex, you agree your access will start immediately. If you pay by invoice, your access will only start once payment has been received though at our discretion, we do provide you with some access prior to this. Please see Cancellation Terms for your cancellation rights.
How do I become a subscriber?
To become a subscriber, please visit www.governmentevents/subscribe and complete the form as instructed and select which one of our subscriptions best suits your needs. If you require any assistance, then please email enquiry@governmentevents.co.uk and a member of the team will be in touch within 24-hrs (9.00am – 5.30pm Mon-Friday)
You must be 18 or older and have the power to enter into a contract with us and are not prevented from doing so under any local laws.
By registering to become a subscriber, you agree that you have given us accurate registration details, including payment information and will ensure that we always have up to date contact information.
How long is my subscription?
Your subscription will start immediately upon receipt of payment. The terms that govern your minimum and continuing subscription with us will vary depending on which subscription you chose under the offer advertised and whether you have taken out subscription to one of our trial offers.
Your minimum subscription term will be made known to you before you agree to purchase your subscription and will be confirmed to you in your welcome email.
What does my subscription cost?
The cost of your subscription will be made clear to you on our subscription pages and in your welcome email and may vary from time to time or by country.
All prices shown exclude VAT at 20%.
You agree to pay the fees at the rates (plus VAT) notified to you at the time you purchase one of our subscriptions. If you later request us to change your subscription/s, you agree to pay the new price set out in your change confirmation email.
If you choose to become a subscriber through a trial offer, your trial offer will cost you the trial price offered plus VAT. At the end of your stated trial period, your subscription will automatically continue on a rolling basis (this will be made known to you before you complete registration to the trial offer) at the rate notified to you at the time of purchase.
If you choose to become a subscriber through a special offer, your special offer will cost you the special offer price plus VAT. At the end of your subscription period, your subscription will automatically continue on a rolling basis (you will be notified about this) at the standard rate.
Payment can be made using all major credit or debit cards. Where relevant, currency conversion values may fluctuate and conversion fees may be charged by your bank. Unless otherwise stated, the savings calculation stated is relevant to the specified option and is based against the standard rate (as may be applicable).
By submitting payment details to us, you promise that you are entitled to purchase a subscription using those payment details. You also give us permission to store your payment details in accordance with our Privacy and Cookie Policy.
We reserve the right to change your subscription price and/or benefits with 30 days’ notice and affected subscribers may terminate their subscription within this notice period.
How can I change my subscription?
It is possible to change your subscription in certain circumstances. To find out if you are eligible, please email enquiry@governmentevents.co.uk and a member of the team will be in touch within 24-hrs (9.00am – 5.30pm Mon-Friday)
How can I cancel?
See Cancellation Terms.
How can we change these terms?
We may amend these terms at any time to ensure that we remain compliant with relevant laws and regulations and to ensure that we are constantly improving your subscription experience. If we make any important changes to the subscription terms we will notify you.
What happens if I default on a payment?
If you default on any payment, we may:
- terminate your subscription;
- charge you for any outstanding amount remaining on the unexpired portion of your minimum subscription term (subject to your subscriptions and/or offer terms);
- send your details to third party debt collectors; and/or
- take any action which is necessary in our opinion to recover our losses.
If your subscription has been terminated and you would like to re-subscribe to one of our subscriptions, we have the right to require payment in full of any outstanding amount owed to us.
How do I make a complaint?
If you would like to get in touch with us to make a complaint, please use one of the following options:
- by email, please email us on enquiry@governmentevents.co.uk
- by post to GE Insights at Government Events, c/o Professional Development Group, 154-160 Fleet Street, London, EC4A 2DQ
Anything else I should know?
We may change our subscription entitlements at any time with 30 days’ notice and you may cancel your subscription within this notice period. We may also at any time and at our sole discretion, terminate your subscription with us where we believe that we have serious grounds to terminate (for example, for non-payment or breach of these terms).
We may screen your name and address against credit reference and fraud prevention databases when we decide whether or not to accept your application for subscription. If we do not accept your application for subscription, we will terminate your subscription and reimburse any payment that you have made.
Our Standard Subscription Terms apply to all subscriptions.
In addition to these standard subscription terms, you will also be subject to any specific terms relating to the offer or package you have chosen, as made available to you before the purchase of your subscription. If you are found to be abusing the terms of any of our offers, we have the right to suspend and/or terminate your subscription and/or offer agreement with us.
Our subscriptions are subject to English law and to the exclusive jurisdiction of the English courts. However, if you are a resident in Scotland, our subscriptions are subject to Scottish law and to the exclusive jurisdiction of the Scottish courts and if you are a resident in Ireland, our subscriptions are subject to Irish law and to the exclusive jurisdiction of the Irish courts.
Your subscription is with Professional Development Group (whose registered office is at Wilmslow House, Grove Way, Wilmslow, Cheshire, SK9 5AG)
4. Cancellation Terms
How can I cancel my subscription?
You may cancel your subscription simply by emailing us at enquiry@governmentevents.co.uk with ‘I wish to cancel’ in the subject line. Our Customer Services team will then come back to you within 24-hrs (9.00am – 5.30pm Mon-Friday)
What information do I need to cancel?
When cancelling your subscription with us, please have the following information ready:
- Your name, email address and billing address
- What type of subscription you have
Can I get a refund if I cancel?
If your subscription is for 12-months or less, then you will not be entitled to a refund and your subscription will be terminated at the end of your contract.
For multi-year subscriptions, refunds will be available for year 2 and beyond where the subscription for each year has not commenced.
Reason for cancelling (optional):
Please note that if you cancel your subscription, your access to our services will stop at the end of the period already active, and you will be required to forfeit any subscription benefits that you have received, including sign-up offers, vouchers or any other benefits connected to your subscription.
If you have any questions about what cancelling your subscription means for you, please contact us at enquiry@governmentevents.co.uk
How can we change these terms?
We may amend these cancellation terms at any time to ensure that we remain compliant with relevant laws and regulations and to ensure that we are constantly improving your subscription experience.
Privacy and cookie policy
For details of how we hold and process your personal information, please see ‘YOUR DATA MATTERS’
5. Community Guidelines
These guidelines are designed to make clear our approach to community interaction on GE Insights and our conferences, exhibitions and training courses and include moderation of any forums and other content submitted by subscribers.
Our aim
We aim to provide opportunities for subscribers to share experiences with other subscribers and ask questions and develop an environment where subscribers feel that they are able to contribute and that as many as possible actively get involved on a regular basis.
We hope these guidelines explain the standard of behaviour we expect from subscribers and delegates and encourage more people to join in with the discussion. They work in tandem with our website terms of use, which you can read above.
Community standards
There are a number of community standards we expect subscribers to follow when using GE Insights or attending a conference, exhibition or training course.
We respect all our users and expect you to respect each other. Please ensure comments are legal, tasteful and civil. Inappropriate behaviour will not be tolerated.
Choose your words carefully and do not use language that is threatening, defamatory or offensive to any individual or groups. Understand that words which you deem acceptable may be offensive to others.
We acknowledge there may be criticism of content but personal insults or attacks directed towards contributors. If you would like to comment on any content, please email enquiry@governmentevents.co.uk
Maintain a respectful tone, especially when discussing heated or controversial issues. We realise this can be hard and we recommend that users re-read comments before posting.
Help us take responsibility for the level of conversation on the website by ensuring comments are relevant and on topic. If you think discussion on an article is moving away from the intended topic, please let us know at enquiry@governmentevents.co.uk
Where you refer to reports, studies, other articles and additional information, do your best to link to the original source. This extra context is conducive for having interesting and useful discussions and will result in better feedback from our other readers.
Our approach to user generated content
We moderate all comments made by our subscribers in accordance with these Guidelines and content that does not breach these guidelines may be published. Our aim is to ensure that all subscribers enjoy our services.
In order to ensure our subscribers remain compliant with our Community Guidelines, we have created a non-exhaustive list of prohibited interactions, which we hope you will find useful. Interactions must not:
- promote discrimination based on race, sex, religion, nationality, disability, sexual orientation or age or links to articles or websites that do the same;
- harass, threaten or attack anyone or otherwise behave in a way that could cause annoyance or distress to our subscribers;
- be obscene, vulgar, offensive, pornographic, profane, sexually explicit or indecent;
- use swear words, act in a threatening or abusive manner or promote violence;
- make libellous or defamatory comments about others;
- contain any information which personally identifies another individual (such as name, phone number and address) or breaches data protection law, unless it is editorially justified, in the public domain or express consent has been obtained;
- constitute or encourage conduct that would be a criminal offence, give rise to civil liability or otherwise violate any local, state, national or international law;
- prejudice pending or on-going criminal or civil court proceedings;
- violate, plagiarise or infringe the rights of third parties including any copyright, trademark, patent, rights of privacy or publicity or any other proprietary right;
- breach any legal duty owed to a third party, such as a contractual duty or a duty of confidence;
- contain any information, software or other material of a commercial nature;
- contain advertising, promotions or commercial solicitations of any kind, unless editorially justified;
- be likely to upset, embarrass and alarm any other person;
- constitute or contain false or misleading indications of origin or statements of fact;
- be used to impersonate any person, or to misrepresent your identity or affiliation with any person;
- contain any virus, Trojan horse, worm, time bomb, cancelbot or other similar harmful programming routine.
We will refrain from publishing content that breaches these guidelines and may edit or remove a comment we feel has caused offence to our subscribers. This is in the interest of keeping our community areas appropriate for the vast majority of the people who visit.
If a subscriber seriously or repeatedly violates these guidelines, we will take whatever action necessary to ensure these violations are prevented from continuing and we reserve the right to remove, suspend or discontinue your opportunity to submit, post and/or upload content at our sole discretion and without further recourse to you.
At all times, we reserve the right to take actions that we think will benefit our subscribers. We will always try to communicate any changes that affect our subscribers, although this is not always possible.
All actions taken by the Head of Content are final. If you have any queries or suggestions about how to improve participation with us or about any aspect of our Community Guidelines, please email us at enquiry@governmentevents.co.uk
We may amend these Guidelines or any of our terms to ensure that we remain compliant with relevant laws and regulations and to ensure that we are constantly improving your subscription experience.
6. Bespoke Services / Inhouse Courses
Bespoke Services Terms and Conditions
Definitions
In these terms and conditions, the following definitions apply:
- “Company” refers to Professional Development Group
- “Client” refers to the organisation or individual entering into a contract with the Company through the acceptance of these terms and conditions
- “Event” refers to a course, program, or service delivered or organized by the Company
- “Contract” refers to the legal agreement between the Company and the Client for the purchase and supply of services in accordance with these terms and conditions
- “Order” refers to the confirmation by the Client of their purchase request and acceptance of these terms and conditions
- “Booking” refers to the Company’s confirmation of the Client’s Order and the resulting contractual agreement
- “Speakers” refer to the tutors, trainers, and facilitators provided by the Company to deliver the booked services
- “Services” refer to the services, including any deliverables, provided by the Company to the Client as set out in the Specification, subject to these terms.
Conditions of Contract
Basis of Contract
- An Order constitutes an offer by the Client to purchase Services in accordance with these terms
- The Order is only deemed accepted when the Company issues a written Booking Confirmation, at which point the Contract comes into existence (the “Commencement Date”)
- The Client must inform the Company of any special requirements at the time of booking, including dietary, accessibility, and visual or audio support for attendees
- The Company reserves the right to change the delivery team, tutors, or facilitators without prior notice
- The Order acknowledgment constitutes the entire agreement between the parties. The Client acknowledges that it has not relied on any statements or representations not explicitly included in the Contract
- Any samples, drawings, descriptive matter, or advertising issued by the Company, or any descriptions or illustrations contained on the Company’s websites, catalogs, or brochures, are issued solely to give an approximate idea of the Services and do not form part of the Contract
- These terms apply exclusively and override any other terms the Client seeks to impose or which are implied by custom, trade, or practice
- Any quotation given by the Company does not constitute an offer and is only valid for 28 days from the date of issue.
Supply of Services
- The Company shall provide the Services to the Client as specified, subject to any changes under these terms
- The Company will use reasonable efforts to meet any specified performance dates, but such dates are estimates and may be subject to change
- The Company may make essential changes to the Services if necessary and will notify the Client if the changes are material
- The Company warrants that the Services will be delivered with reasonable care and skill.
Client’s Obligations
The Client shall:
- Ensure the Order and any provided Specification information are complete and accurate
- Cooperate with the Company in all matters related to the Services
- Provide the Company with the information and materials reasonably required to deliver the Services, ensuring such information is accurate.
If the Company’s performance is delayed or prevented due to the Client’s actions or omissions (Client Default):
- The Company may suspend performance until the Client remedies the issue and rely on the Client Default to excuse its performance to the extent necessary
- The Company shall not be liable for costs or losses arising from such delays
- The Client shall reimburse the Company for any costs or losses resulting from the Client Default.
Health & Safety, Security, and Insurance
- The Client is responsible for ensuring its staff and any suppliers or contractors comply with UK and European Health and Safety regulations
- The Client and its contractors must follow reasonable instructions from the Company and/or the venue to maintain a safe environment
- Clients must hold valid public liability and, if applicable, employer’s liability insurance. Certificates must be available for inspection upon request.
Alterations, Cancellation, or Postponement of Event
- The Client may cancel a Booking within 14 working days of receiving booking confirmation
- Cancellations after the 14-day period will incur the full booking fee
- Requests to reschedule after booking confirmation will be subject to cancellation charges as follows:
– Under 45 days: 100% of the booking fee
– 45 to 60 days: 75% of the booking fee
– Over 60 days: 35% of the booking fee.
- The Client may change attendee names up to 7 days before the event at no extra charge. Delegate numbers must match the agreed number at booking, and requests for additional delegates must be made at least 7 days prior to the event. All fees for additional delegates must be paid before the event
- The Company reserves the right to make changes to the event, venue, or timings where necessary
- If the Company cancels the event, any pre-paid fees will be refunded, limited to the booking fee. The Company is not liable for travel or accommodation expenses incurred by attendees or the Client
- If the event is postponed or rescheduled, the Contract remains in force under these terms
- The Company is not liable for any expenditure, damage, or loss incurred due to postponement or changes to the event date
- Speaker views expressed at an event are their own. The Company is not liable for advice given or views expressed by speakers or in provided materials.
Charges and Payment
- Charges for Services are specified in the Booking Confirmation
- The Charges are deemed accepted when the Client acknowledges the Booking Confirmation in writing
- The Company may charge the Client for reasonable expenses incurred in delivering the Services, including travel, accommodation, and materials, as agreed with the Client
- The Company will invoice the Client in advance, with payment due before the service date, subject to invoicing terms.
Payment terms:
- Within 30 days of the invoice date (unless otherwise agreed)
- Payments must be in full and made to the bank account specified by the Company
- If the Client fails to pay on time, the Company may charge interest at 4% above the current Bank of England base rate, accruing daily until payment is made
- Payments must be made without deduction or withholding except as required by law. The Company reserves the right to offset any amount owed by the Client against amounts payable by the Company.
Intellectual Property
- All Intellectual Property Rights arising from the Services belong to the Company
- All Company materials remain the exclusive property of the Company.
Photography, Filming, and Social Media
- The Company may arrange for photography or video footage at events for promotional purposes with prior agreement from the Client
- Clients or individuals who do not wish their image, brand, or logo to be used must notify the Company before the event.
Special Requirements
- The Client must inform the Company of any special requirements at the time of booking, including dietary, access, and visual or audio support needs.
Data Protection and Personal Data
- Professional Development Group is the Data Controller and Processor of any personal data provided by the Client
- By confirming a booking, the Client consents to being contacted by the Company, sponsors, speakers, and partners regarding the event
- Personal data provided will be used to facilitate event administration, including course materials, joining instructions, and attendee lists
- Delegate lists may be shared with speakers, sponsors, and partners for event coordination purposes
- Clients will receive communications relevant to their booking, including additional offers and promotions
- Data will not be shared with third parties without consent unless necessary to deliver the purchased services
- Clients may object to specific uses of their data by emailing info@pdguk.co.uk with the subject “Data protection”
- The Company’s full Data Protection and Privacy Policy is available at requested of data@pdguk.co.uk
Force Majeure
- The Company is not liable for failure to perform its obligations due to circumstances beyond its control, including acts of God, war, fire, or severe disturbances affecting the organization, venue, or suppliers.
Confidentiality
- The Client must keep confidential all technical or commercial information disclosed by the Company, including any proprietary knowledge. Confidential information may only be disclosed to employees, agents, or subcontractors involved in fulfilling the Contract.
Limitation of Liability
- The Company’s liability is not limited in cases of:
– Death or personal injury caused by negligence
– Fraud or fraudulent misrepresentation
– Breach of statutory terms regarding the supply of goods and services. - Subject to the ‘Limitation of Liability’ clause above:
– The Company is not liable for loss of profit or indirect or consequential losses
– The Company’s total liability is limited to the amount paid by the Client under the Contract. - Except as expressly stated, all implied terms are excluded to the fullest extent permitted by law.